Payroll & Expense Coordinator

Job Summary:

The Payroll and Expense Coordinator will be responsible for processing and maintaining payroll and employee expense information by collecting, calculating, and entering data.

Essential Duties and Responsibilities:

  • Develop and maintain strong, internal working relationships across ConforMIS.
  • Understand the objectives, responsibilities, and mission of the Finance department and work towards those goals.
  • Prioritize and plan work activities; adapt for changing conditions.
  • Timely and accurate processing of weekly and semi-monthly multi-state payroll.
  • Administer Time & Attendance system, including employee set up and maintenance, employee security group assignments, monitoring supervisor approvals, and transfer of data to payroll.
  • Book payroll related journal entries.
  • Administer various payments, i.e. sales commissions/bonus, new hire supplement for sales representatives, terminations, sick leave, vacation pay, retro pay, severance, stop payments, manual checks, and adjustments.
  • Maintain employee payroll records.
  • Responsible for payroll tax compliance with local, state, and federal regulations.
  • Determine payroll related liabilities and PTO.
  • Reconciliation of payroll reports to general ledge.
  • Coordination with HR on benefit and garnishments updates.
  • Reconciliation of W-2s.
  • Resolve payroll discrepancies by collecting an analyzing information.
  • Provide payroll information by answering questions and requests.
  • Maintains payroll operations by following policies and procedures.
  • Process time sensitive expense payments.
  • Audit and process weekly expense report per Company policy.
  • Maintains employee confidence by keeping information confidential.
  • Data entry and reporting.
  • Other responsibilities as assigned.

Qualifications:

  • 3-5 years payroll processing experience.
  • Understanding of federal laws and employment standards as they apply to payroll.
  • Ability to manage multiple tasks and priorities in a fast-paced and deadline driven environment.
  • Experience with payroll and expense software is a must. ADP experience is strongly desired.
  • Excellent Microsoft Office skills, including Excel.
  • Experience providing payroll support to a large employee base (300+).

Skills, Abilities, and Competencies Required:

  • Excellent written and verbal communication skills.
  • Able to work accurately in a fast-paced, hectic, ever-changing environment with strong attention to detail.
  • Demonstrated ability to monitor own work to ensure quality, accuracy, and thoroughness.
  • Strong organizational, analytical and time-management skills.
  • Able to self-motivate and work both independently and as part of a team.
  • Self-Starter: seeks out information, training, and other resources needed to facilitate continual professional development necessary for success.
  • Demonstrates ability to assume greater responsibility as circumstances dictate.
  • Ability to exercise discretion and confidentiality.
  • Ability to work with multiple layers of Sr. Management and Staff and provide effective communication at each level.
  • Demonstrates a sense of urgency, resourcefulness, and circumventing obstacles.
  • Proven experience building relationships with diverse individuals and groups and creating a welcoming and productive business environment.
  • Exceptional time management and organizational skills, ability to priority work, multitask, meet deadlines and work under pressure.
  • Strong writing, proof reading, and math skills.

ConforMIS is an Equal Opportunity Employer

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